Gallerists is an Artwork Archive alternative for commercial galleries that need consignment records, artist statements, invoices, a collector CRM, offer PDFs and private viewing rooms on one plan. The Gallery plan includes five seats and 2,500 works for $74 a month billed yearly, or $888 a year. Artwork Archive is the better choice for artists, private collectors and small nonprofits that mostly need clean records and reports.
Sample artist
Harbour Light IV, 2024
Oil on canvas
$18,500
No card required. Your inventory stays yours, export it as CSV any time.
The demo creates one artwork record per visitor per day. Create an account to keep adding works.
Done. Your record is ready.
Open the full record
views 0
Artwork Archive started with artists and collectors, and it does that job well at a low monthly price. A gallery that represents artists has a longer list of daily work: who owns each piece, what the split is, which collector saw it, what was offered, what has been invoiced and what is owed to the artist.
The signs you are outgrowing it are usually practical. Consignment terms live in a spreadsheet. Invoices are made in a separate tool. Collector follow up is in someone's inbox. Each of these is a second system to pay for and keep in sync.
Artwork Archive figures come from software directory listings as of October 2026, because its pricing page did not load for our checks, so confirm limits with the vendor.
| Gallerists | Artwork Archive | |
|---|---|---|
| Built for | Commercial galleries | Artists, collectors, small organizations |
| Pricing basis | Per gallery, seats included | Tiers with set users, about $24 to $139 a month in listings |
| Record from a photo | One photo gives a tombstone, palette and catalog description you edit | Records entered and imported |
| Consignment and artist statements | Included from the Gallery plan | Check tier and workflow in a demo |
| Invoicing | Invoices with payment status | Check tier and workflow in a demo |
| Collector CRM | Offers, visits and invoices on the collector record | Contact lists |
| Offer PDFs and viewing rooms | Included, with view tracking | Public profile and reports |
| Private collections | Not a collection tool | Strong fit |
| Card payments | Not a payment processor | Not the focus |
Artwork Archive wins on price for one artist or collector and on collection reporting. Gallerists wins when the gallery sells work on behalf of artists and needs the whole sales trail in one place.
Export inventory as CSV and download your image files before you change anything.
Upload the file and match each column to a Gallerists field: title, artist, year, medium, dimensions, price, status and location. Nothing is saved until you confirm.
For works with only a title, upload one photo each. Gallerists drafts the tombstone line, the palette and a catalog description, and your registrar approves them.
Choose works, pick collectors and send an offer PDF or a private viewing room. Every open and reply lands on the collector record.
| Plan | Price | Works | Seats |
|---|---|---|---|
| Studio | $49 per month, or $24 per month billed yearly | 250 | 1 |
| Gallery | $149 per month, or $74 per month billed yearly | 2,500 | 5 |
| Program | $499 per month, or $249 per month billed yearly | 25,000 | 20 |
| Enterprise | $1,250 per month, or $625 per month billed yearly | 100,000 | 100 |
Yearly billing saves 50 percent. Full limits are on art gallery software pricing.
For a commercial gallery, Gallerists is a good alternative to Artwork Archive because it adds consignment records, artist statements, invoices, a collector CRM, offer PDFs and viewing rooms, with five seats included on the Gallery plan at $74 a month billed yearly. Artwork Archive remains a sound pick for artists and collectors.
Not at the entry level. Artwork Archive lists organization plans from about $24 to $29 a month, and Gallerists Studio is $24 a month billed yearly for one seat and 250 works. For a team, Gallery at $74 a month billed yearly covers five seats and 2,500 works.
Yes. Export your works as CSV, upload the file and match each column to a Gallerists field before anything is saved. Works with only a title and a price can be rebuilt by uploading one photo each.
No. Gallerists is built for galleries that sell, with consignment, offers, invoices and collector follow up. If you are a private collector tracking your own holdings, Artwork Archive or a collection tool fits better.
No. Plans are priced per gallery with seats included: 1 on Studio, 5 on Gallery, 20 on Program and 100 on Enterprise. Yearly billing saves 50 percent.
Upload one photo and see the record, the offer page and the PDF before you decide.