The best art gallery software for a small US gallery depends on two numbers: how many people need to log in and how many works you hold. For a team of three to five, Gallerists is the lowest yearly cost at $888 for five seats billed yearly. ArtCloud and Arternal fit galleries that want payments inside the tool, Artlogic fits galleries that want a designed website and marketing from one vendor, and Artwork Archive fits artists and small collections.
Sample artist
Harbour Light IV, 2024
Oil on canvas
$18,500
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We make Gallerists, so read this page knowing that. To keep it useful anyway, every price below comes from the vendor's own pricing page as of October 2026, except Artwork Archive, whose pricing page did not load for us, so those figures come from software directory listings and are marked as such. Where a competitor does something better than we do, the table says so.
We looked only at tools a commercial gallery would actually run its back office on: inventory, offers to collectors, contacts and sales, consignment and invoicing. We left out museum collection systems and pure website builders, because a gallery with two to ten staff rarely buys either for its daily sales work.
The five tools are the ones that show up again and again when US galleries shortlist software: Gallerists, Artlogic, ArtCloud, Arternal and Artwork Archive. Others exist, such as Masterpiece Manager, Artshell and Argus, and they are worth a look if you run a large program or a museum style collection.
List prices in October 2026. Artlogic quotes in British pounds. Check each vendor before you sign, because pricing pages change.
| Gallerists | Artlogic | ArtCloud | Arternal | Artwork Archive | |
|---|---|---|---|---|---|
| Pricing basis | Per gallery, seats included | Bundled platform, quoted in GBP | Per user per month | Per user per month, 12 month term | Per account by plan |
| Entry price | $49 a month, or $24 billed yearly | Full platform from £156 a month | $0 Starter with 50 works, then $99 per user | $95 per user a month | Organization plans from about $24 to $29 a month (directory listings) |
| Three person team | $74 a month billed yearly, 5 seats | Quote from Artlogic | $297 to $579 a month | $285 to $975 a month | Depends on plan and user limit |
| Record from a photo | Yes, tombstone, palette and catalog text drafted from one upload | No, records entered by hand or imported | No | No | No |
| Offer PDFs | Every plan | Yes | Yes | Yes | Yes, reports and portfolio pages |
| Online viewing rooms | Every plan, with view tracking | Yes | Through the website product | Every plan, analytics from Principal | Public pages, not a gallery viewing room tool |
| Collector CRM | Yes | Yes | Paid tiers | Yes, the core of the product | Contacts |
| Card payments | No | Through its ecommerce website | Yes | Yes, ARTERNAL Pay with card, Affirm and ACH | No |
| Website | Guide profile and website inventory embed | Designed websites from £42 a month | $77 to $303 a month | $200 a month | Public profile pages |
| Best for | Teams of 2 to 20 who want low cost per seat | Galleries that want site and marketing from one vendor | Galleries that want payments and a website in one place | CRM led sales teams with budget | Artists and small collections |
Gallerists is the only one of the five that builds the artwork record from a photo, and the only one where adding a fourth or fifth person does not change the bill. It is not a payment processor and it does not design websites, so galleries that need either inside the same tool should look at ArtCloud, Arternal or Artlogic.
Most small galleries have a director, a registrar and one person in sales. Here is the yearly arithmetic for three full users at list price, with no discounts and no website plan.
| Setup | Monthly | Per year |
|---|---|---|
| Gallerists Gallery, 5 seats, billed yearly | $74 | $888 |
| Gallerists Gallery, 5 seats, billed monthly | $149 | $1,788 |
| ArtCloud Gallery Manager Essential, 3 users | $297 | $3,564 |
| ArtCloud Gallery Manager Professional, 3 users | $396 | $4,752 |
| Arternal Essential, 3 users | $285 | $3,420 |
| Arternal Principal, 3 users | $585 | $7,020 |
| Artlogic Gallery Full Platform Essential | from £156 | from £1,872 |
Artlogic's figure is for the platform rather than per person, so ask them how many logins it covers. ArtCloud and Arternal both sell to galleries that negotiate, so treat these as the starting point for a quote. The detailed breakdowns are on ArtCloud pricing per user, Arternal pricing per user and Artlogic pricing for small galleries.
One photo becomes a full record, offer PDFs and private viewing rooms are on every plan, and five seats cost $74 a month billed yearly. It suits a gallery of two to twenty people whose bottleneck is getting works into the system and in front of collectors. It does not take card payments and it is not a newsletter tool.
Artlogic bundles the database, a designed website and marketing. Its Gallery Full Platform starts at £156 a month and Professional at £311, with website plans from £42 and ecommerce fees of 1 to 3 percent depending on the plan. Strong choice when the website matters as much as the back office. More detail on the Artlogic alternative page.
ArtCloud's Gallery Manager runs from a $0 Starter with 50 works to $193 per user a month, with payment processing on paid tiers and website plans from $77. It is a good fit for a solo dealer, and gets expensive as the team grows. See the ArtCloud alternative comparison.
Arternal is built around the collector relationship: pipeline, Smart Mail, viewing rooms and ARTERNAL Pay with Affirm financing. Plans are $95, $195 and $325 per user a month on a 12 month term. The Essential tier caps inventory at 500 works and 50 artists, so most programs land on Principal.
Artwork Archive is popular with artists, collectors and small organizations that need clean records and reports more than a sales pipeline. Directory listings show organization plans from about $24 to $29 a month, with Plus at $59 and Enterprise at $139, and a 14 day trial. A commercial gallery with consignment and invoicing usually outgrows it.
Write down every person who will open the inventory in a normal week, including the registrar and part timers. Multiply any per user price by that number before comparing.
Add consigned, owned and secondary market works. Tier caps of 200, 500 or 1,500 works are where most small galleries get pushed into the next price.
If you already have a website and take payments elsewhere, you are paying for features you will not use. If you have neither, a bundle can make sense.
Put one work you are offering this week into each trial and send yourself the offer. The tool that gets you from photo to sent offer fastest is the one your team will keep using.
| Plan | Price | Works | Seats |
|---|---|---|---|
| Studio | $49 per month, or $24 per month billed yearly | 250 | 1 |
| Gallery | $149 per month, or $74 per month billed yearly | 2,500 | 5 |
| Program | $499 per month, or $249 per month billed yearly | 25,000 | 20 |
| Enterprise | $1,250 per month, or $625 per month billed yearly | 100,000 | 100 |
Yearly billing saves 50 percent. Full limits are on art gallery software pricing.
The best art gallery software depends on team size and what you need in one tool. For small teams that want low cost per seat and records built from photos, Gallerists is the strongest value. Artlogic suits galleries wanting a designed website, ArtCloud and Arternal suit galleries that want payments built in.
Commercial galleries mostly use gallery management software such as Artlogic, ArtCloud, Arternal, Gallerists or Artwork Archive for inventory, offers and contacts, alongside accounting software for the books. Larger programs sometimes add Masterpiece Manager or a museum style collection system for registrar work.
For a small gallery, the best art inventory software is one whose price does not climb with every login and whose tier cap fits your back room. Gallerists holds 2,500 works with five seats for $74 a month billed yearly, and builds each record from one photo of the work.
Art gallery software costs from about $24 a month for a single user up to several hundred dollars a month per user. Per user tools such as ArtCloud ($99 to $193) and Arternal ($95 to $325) multiply by headcount. Gallerists starts at $24 a month billed yearly and includes seats by plan.
Yes. Gallerists is priced per gallery with 1, 5, 20 or 100 seats included by plan, so a five person team pays the same as a two person team on the Gallery plan. Artlogic also sells a platform bundle, quoted in British pounds.
Yes. Export works and contacts as CSV from your current tool, upload them to Gallerists and map each column before anything is saved. Works with thin records can be rebuilt from one photo each, so the registrar approves rather than retypes.
Upload one photo of a work you are offering this week and get the record, the offer page and the PDF in a minute.