A director does not need another promise. You need numbers you can check with your own team. This page lays out the arithmetic behind switching to Gallerists, the risks it removes and what it costs, so you can decide with your own figures.
Type in your own figures and pick a plan. Hours saved and the cost of each saved hour update as you type.
A month counts as 4.33 weeks. Cost per saved hour is the plan price per month divided by the hours saved per month.
Ask your sales team two questions: how long does it take to prepare one offer by hand (finding images, copying captions, checking prices, laying out the PDF), and how many offers does the team send in a typical week. Multiply the two. That is the time spent on layout every week.
| Your input | How to measure it |
|---|---|
| Minutes per offer today | time one associate building one offer from scratch |
| Offers per week | count offers and availability lists sent last week |
| Minutes per offer in Gallerists | time the same offer built from inventory records |
| Hours saved per week | (minutes today minus minutes in Gallerists) times offers per week, divided by 60 |
For instance, if one offer takes 25 minutes by hand and 5 minutes from records, and the team sends 20 offers a week, the difference is 20 minutes times 20 offers, which is 400 minutes, or about 6.7 hours a week. Replace these numbers with your own. The hours you get back are hours of collector conversations.
Most galleries pay for several tools that each hold part of the work: a spreadsheet or database for inventory, a design tool for PDFs, a viewing room tool, an invoicing app and a listing fee to be visible to collectors. Add up what you pay for those today, monthly or yearly, and compare it with one Gallerists plan.
| Plan | Monthly | Yearly (per month) | Billed yearly |
|---|---|---|---|
| Studio | $49 | $24 | $288 |
| Gallery | $149 | $74 | $888 |
| Program | $499 | $249 | $2,988 |
| Enterprise | $1,250 | $625 | $7,500 |
Yearly billing saves 50 percent and is the default. To compare with your hours, divide the plan price by the hours saved per month. If that cost per hour is lower than what an hour of your sales team costs, the plan pays for itself on offers alone, before counting fewer errors or faster follow ups.
Time is the easy part to measure. The larger risks are the ones that show up once a year and cost far more.
When collector history lives in personal inboxes, a departing associate takes it along. In Gallerists every offer, viewing room visit and purchase is on the collector's record in the art gallery crm, which belongs to the gallery.
Holds with expiry dates and reminders, visible to the whole team on the Gallery plan and above, stop a work from being promised to two collectors at once.
Consignment terms, sales and artist statements come from the same records in art consignment software, so the artist and the director see the same numbers.
Every plan includes CSV export of all your data at any time. Your inventory stays yours, and leaving is never harder than arriving.
More on access and data in art gallery software security.
Per gallery account. Each plan includes a number of seats: 1 on Studio, 5 on Gallery, 20 on Program and 100 on Enterprise.
Yes. You cancel in your account at any time and keep access until the end of the paid period. Payments are final, as described in our refund policy.
Import your inventory and contacts as CSV, and the team can build offers from records the same day. There is no required onboarding project.
No. Gallerists issues invoices and keeps sales and artist statements, and you can export them as CSV for your accountant or accounting software.
Upload one photo, time how long the record and offer take, and put that number into the calculation above.