Gallerists is an ArtCloud alternative for US galleries that want inventory, offer PDFs, online viewing rooms, a collector CRM and consignment on one plan priced per gallery, with seats included. A five person team pays $74 a month billed yearly on the Gallery plan, where ArtCloud's Gallery Manager is listed at $99 to $193 per user per month. ArtCloud is the better pick if you want a free starter tier, a built in gallery website with commission free ecommerce, or card payments inside the same tool.
Sample artist
Harbour Light IV, 2024
Oil on canvas
$18,500
No card required. Your inventory stays yours, export it as CSV any time.
The demo creates one artwork record per visitor per day. Create an account to keep adding works.
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ArtCloud is a solid, US based product, and plenty of galleries run happily on it. The ones that start comparing it with other tools usually hit the same point: the bill grows with every person who needs to log in.
ArtCloud's pricing page lists Gallery Manager Essential at $99 per user per month with 200 artworks and 500 contacts, Professional at $132 per user per month with 25,000 artworks and unlimited contacts, and Expert at $193 per user per month with unlimited inventory and advanced financials. For a director working alone that is easy to justify. For a gallery where the director, a registrar and a sales associate all need access, the Professional tier is $396 a month before any website or email add on.
The second friction is the 200 artwork cap on Essential. A gallery with a modest program and a back room of secondary market works passes 200 records quickly, which pushes it onto the per user Professional price.
The third is time. Building records by hand, field by field, is what keeps inventories out of date. Galleries that are switching want the record to start from a photo of the work.
The table uses each vendor's published information as of October 2026. ArtCloud prices are from artcloud.com/pricing in US dollars per user per month. Pricing pages change, so check both before you sign.
| Gallerists | ArtCloud | |
|---|---|---|
| Pricing basis | Per gallery, seats included | Per user per month on Gallery Manager |
| Entry price | Studio at $49 per month, or $24 per month billed yearly, 1 seat | Starter at $0 with 50 artworks and no CRM, invoices or payments |
| Small team price | Gallery at $149 per month, or $74 billed yearly, 5 seats and 2,500 works | Essential at $99 per user per month with 200 artworks, Professional at $132 per user per month |
| Artwork records | 250, 2,500, 25,000 and 100,000 by plan | 50, 200, 25,000 and unlimited by plan |
| Record from a photo | Upload one photo, get a tombstone, palette and a catalog description you edit | Records entered and imported manually |
| Offer PDFs and availability lists | Included on every plan | Included in Gallery Manager |
| Online viewing rooms | Included, private links with view tracking | Available through the website product |
| Collector CRM | Included, offers, visits and invoices on the collector record | Contacts and CRM on paid Gallery Manager tiers |
| Consignment and invoicing | Consignment records, artist statements and invoices from the Gallery plan | Invoices on paid tiers, advanced financials on Expert |
| Card payments | Not a payment processor | Payment processing included on paid tiers |
| Gallery website | Guide profile, website inventory embed on Program | Website plans at $77, $174 and $303 per month with commission free ecommerce |
| Email marketing | Sends the offers you choose, not a newsletter tool | Add on from $30 for 10,000 sends, on Professional and Expert |
| Data export | CSV export of everything on every plan | Ask the vendor about export formats |
ArtCloud wins on three things that matter to some galleries: a $0 starter plan, payments taken inside the software, and a website builder with ecommerce. Gallerists wins when several people need access, when the inventory is past 200 works, and when the team wants records built from photos instead of typed.
Most small galleries have a director, a registrar or gallery manager, and one person in sales. Here is the arithmetic for three full users, using list prices and no discounts.
| Setup | Monthly | Per year |
|---|---|---|
| ArtCloud Gallery Manager Essential, 3 users | $297 | $3,564 |
| ArtCloud Gallery Manager Professional, 3 users | $396 | $4,752 |
| ArtCloud Gallery Manager Expert, 3 users | $579 | $6,948 |
| Gallerists Gallery, 5 seats, billed yearly | $74 | $888 |
| Gallerists Gallery, 5 seats, billed monthly | $149 | $1,788 |
ArtCloud also sells cheaper sales seats and reports savings of roughly 10 percent on annual billing, so ask them for a quote for your exact team. Even with both applied, a per user price scales with headcount and a per gallery price does not. The breakdown of ArtCloud pricing per user walks through more team sizes.
Export your inventory and contacts from ArtCloud as CSV files and download your image files. If an export is missing a field you need, ask ArtCloud support before your plan renews.
Upload the files and match each column to a Gallerists field: title, artist, year, medium, dimensions, price, status and location for works, contact details and interests for collectors. Nothing is saved until you confirm.
For works with only a title and a price, upload one photo each. Gallerists drafts the tombstone line, the palette and a catalog description, and your registrar approves them.
Choose works, pick collectors and send an offer PDF or a private viewing room. Every open and reply lands on the collector record.
Five seats are included on the Gallery plan, so the director, registrar, sales and an intern all log in without the bill changing. Roles keep viewers out of prices and consignment terms.
The Gallery plan holds 2,500 works and the Program plan 25,000, so a growing back room never forces a per user upgrade.
If your site is done and paid for, you do not need a second website plan. The Program plan adds a website inventory embed and a JSON feed so available works on your site stay current.
Offer PDFs and viewing rooms are on every plan, and you see who opened what before you follow up.
| Plan | Price | Works | Seats |
|---|---|---|---|
| Studio | $49 per month, or $24 per month billed yearly | 250 | 1 |
| Gallery | $149 per month, or $74 per month billed yearly | 2,500 | 5 |
| Program | $499 per month, or $249 per month billed yearly | 25,000 | 20 |
| Enterprise | $1,250 per month, or $625 per month billed yearly | 100,000 | 100 |
Yearly billing saves 50 percent. Full limits are on art gallery software pricing.
For a gallery with more than one person who needs access, Gallerists is a good alternative to ArtCloud because it is priced per gallery with seats included: five seats cost $74 a month billed yearly. Artlogic suits galleries that want a designed website and marketing from one vendor, and Artwork Archive is aimed more at artists and collections.
ArtCloud lists Gallery Manager at $0 for Starter with 50 artworks, $99 per user per month for Essential, $132 for Professional and $193 for Expert. Website plans are $77, $174 and $303 per month, and email marketing is an add on from $30. Confirm a current quote with ArtCloud.
ArtCloud has a $0 Starter plan for Gallery Manager with up to 50 artworks, but it has no CRM, invoices or payments and limited support. Most working galleries need a paid tier for contacts and invoicing, which is billed per user per month.
Yes. ArtCloud's Gallery Manager plans are priced per user per month, so a three person team on Professional pays three times $132. Gallerists is priced per gallery, with 1, 5, 20 or 100 seats included by plan.
Yes. Export works and contacts from ArtCloud as CSV, upload them to Gallerists and map the columns before anything is saved. Works with thin records can be rebuilt from one photo each.
No. Gallerists issues invoices and tracks what is paid, but it does not process card payments. If taking payments inside your gallery software matters most, ArtCloud's paid tiers include payment processing.
Upload one photo and see the record, the offer page and the PDF before you compare quotes.