An art fair compresses months of sales into a few days. Gallerists keeps the booth list, the holds, the viewing room for collectors who cannot travel and the follow ups in one place, built from your inventory, so the team on the booth and the team at the gallery see the same status.
Before the fair, the gallery prepares a booth list, a price list, a checklist for shipping and a PDF for collectors who ask in advance. During the fair, works go on hold on the booth while a colleague at the gallery offers the same work by email. After the fair, business cards and notes sit in a folder until someone has time to type them up.
Every version of the list is a chance for a mistake, and a fair is the worst place for one.
Create the fair in Gallerists and add the works for the booth from inventory. Gallerists builds the booth list and a branded checklist with tombstone lines, dimensions in inches and centimeters and prices. Mark the location of each work as the fair, so the registrar knows what traveled.
Open an online viewing room with the booth selection and send private links to collectors before the fair opens. View tracking shows who looked at which works, so the booth team knows whom to expect.
Holds placed on a phone at the booth carry the collector, the expiry and the colleague who made them. The gallery team sees the hold at once and stops offering the work.
On the Gallery plan and above, your booth list appears on the matching fair page of the public Gallerists guide, where collectors planning their visit can find it. On the Program plan and above, your exhibitions and booths get priority placement on city guide and fair pages.
Every contact met on the booth becomes a collector record with notes and a follow up task. Sales convert to invoices, and the works that return update their location.
| Plan | Price | Fair features |
|---|---|---|
| Studio | $49 per month, or $24 per month billed yearly | booth list as an offer PDF, 3 live viewing rooms |
| Gallery | $149 per month, or $74 per month billed yearly | holds, booth lists in the public guide, 20 live viewing rooms, invoices |
| Program | $499 per month, or $249 per month billed yearly | priority placement on fair and city pages, 100 live viewing rooms, multiple locations |
| Enterprise | $1,250 per month, or $625 per month billed yearly | several galleries or desks on one account, 300 live viewing rooms |
Yearly billing saves 50 percent and is the default. See art gallery software pricing.
The public guide covers major US fairs, including art basel miami in early December, art at the armory in September, frieze new york in May, frieze los angeles in February and expo chicago in April. The overview of the season is on art fairs. For a step by step plan, read art fair preparation for galleries.
Yes. Inventory, holds and collector records work in a phone browser, so the team on the booth can check status and place holds without a laptop.
On the Gallery plan and above, you choose which fair a booth list belongs to and publish it. It then appears on that fair's page in the Gallerists guide with your gallery name and a link to your profile.
You decide. Prices can be shown, replaced with "Price on request" or left off the public list while staying on private offers.
Their location changes back to the gallery or storage when they return, and they stay available in inventory for the next offer.
Upload the first work for the booth and see the record and the offer page your collectors will receive.