A gallery's inventory, prices and collector list are among its most valuable assets. This page explains who owns that data in Gallerists, who can see it, how you take it with you and what Enterprise adds for galleries with stricter requirements.
Everything you enter into Gallerists belongs to your gallery: artwork records, images, artist records, consignment terms, collector records, offers, invoices and reports. We use it only to run the service for you. We do not sell it, and we do not share your collectors or your prices with other galleries.
Collector records exist only inside your gallery's account. They are never shown in the public Gallerists guide, and other galleries cannot see them.
Every plan, from Studio to Enterprise, includes CSV export of your inventory, artists, collectors, consignments, invoices and statements at any time. There is no export fee and no request to fill in. If you decide to leave, you take your data with you, and leaving is never harder than arriving.
Studio has 1 seat. On the Gallery plan and above you invite colleagues with roles such as sales, registrar and viewer, so a viewer can read inventory without changing prices and a registrar can manage records and locations while sales handles collectors.
Enterprise adds permissions per location and per artist, for gallery groups and secondary market desks that need separate teams under one account.
Enterprise includes SSO with SAML, so your team signs in with your company identity provider and access ends the moment an account is disabled there.
The Program plan adds audit history on every record, showing who changed what and when. Enterprise adds audit log export for your own review and retention.
Gallerists runs with a hosting provider in the US. Every page, file and viewing room is served over encrypted HTTPS connections. Enterprise includes data residency in the US region and a 99.9 percent uptime SLA.
Payments for your subscription are handled by a payment processor. Gallerists never sees or stores card numbers. On Enterprise you can switch to invoice billing by bank transfer after card setup.
Your public profile, the exhibitions and the booth lists you choose to publish appear in the Gallerists guide. Everything else is private by default: inventory, prices you do not publish, viewing rooms (reachable only by private link), collector records, consignments and invoices. AI catalog descriptions are drafts on your record until you approve and use them.
| Plan | Price | Security and access |
|---|---|---|
| Studio | $49 per month, or $24 per month billed yearly | 1 seat, CSV export, private viewing room links |
| Gallery | $149 per month, or $74 per month billed yearly | 5 seats with roles (sales, registrar, viewer) |
| Program | $499 per month, or $249 per month billed yearly | 20 seats, audit history on every record |
| Enterprise | $1,250 per month, or $625 per month billed yearly | 100 seats, SSO (SAML), granular permissions, audit log export, 99.9 percent uptime SLA, US data residency |
Yearly billing saves 50 percent and is selected by default. See art gallery software pricing.
Your gallery does. You can export all of it as CSV at any time on every plan, and we do not share your collectors or prices with anyone.
No. Subscription payments are handled by a payment processor, and Gallerists never stores card numbers.
SSO with SAML is part of the Enterprise plan, together with granular permissions, audit log export and the uptime SLA.
No. Only what you publish to your public profile is visible to others. Inventory, collector records, consignments and invoices stay private to your account.
Upload one photo and see the record Gallerists builds. Everything you add later can be exported at any time.